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The purpose of this page is to house various internal documents, including policies and procedures, for HVTED staff. The HVTED board and staff should review this page regularly to stay current on the organization's mission and objectives.
Vision: Wasatch County will develop a vibrant and sustainable economy and will be recognized as a premier destination to live, work, and play.
Mission: Enhance the quality of life for Wasatch County residents by attracting new capital investment, increasing tax revenues, encouraging local spending, and improving employment opportunities.
We will accomplish our mission by recruiting businesses in high-paying industries, supporting business expansion and retention, creating strategic partnerships, and increasing year-round tourism by promoting local activities, events, and amenities.
Guiding Values:
Provide Business Resources
Create Strategic Partnerships
Provide Exceptional Public Relations
Operate Organization as a Well-run Business
The purpose of this document is to provide an internal operating structure for Heber Valley Tourism and Economic Development staff. It outlines best practices and provides general policy expectations related to employment and management in this office.
The Heber Valley Tourism and Economic Development Agency (HVTED) is an inter-local agreement between Wasatch County, Heber City, and Midway City (see Appendix One) and is comprised of the following seven members:
1. Wasatch County Council Representative
2. Second Wasatch County Council Representative
3. Midway City Council Representative
4. Heber City Representative
5. Tax Advisory Board Chair Person
6. Chamber of Commerce Council Chair Person
7. At-large Member selected by HVTED Board
HVTED’s Director prepares and submits a calendar-year budget to the HVTED Board each fall. The Board may amend the budget and ultimately adopts the budget before the start of a new year. According to Utah Code, public notices should be given for the Board to adopt the budget. The budget may be amended during the year by a vote as the HVTED Board deems necessary.
The HVTED Board meets on the second Monday of each month to provide input and direction to HVTED staff. The HVTED Board also reviews any expenditures or financial transactions made during the previous month.
The Director is appointed by the HVTED Board of Directors. The HVTED Board sets the salary for the Director and may establish performance and compensation goals. The HVTED Board and the Director determine the compensation for HVTED employees (following county personnel pay-grade) and may hire or fire an employee as the occasion requires. The Director is responsible for managing HVTED employees and ensuring that employees are achieving their goals and fulfilling their duties.
In the event that the Director and/or HVTED Board of Directors has any issues or concerns regarding an employee’s behavior or performance, the Wasatch County Human Resource Director will be consulted as to ensure that employment and performance issues are addressed properly and in a professional manner.
The Heber Valley Visitor Center is open for business Monday through Friday from 9:00 am to 5:00 pm. It is closed on weekends and all major holidays.
Full-time employees are expected to work 40 hours per week, starting just before 9:00 am and ending at 5:00 pm. Employees may be required to come in early or stay later as needed. Employees may take a 20-minute lunch during regular work hours without having to clock out. Lunches longer than 20 minutes should be reflected on employee’s timecard.
Overtime is highly discouraged and should be approved by the Director.
Timecards need to be emailed to David Rowley, Wasatch County HR Director, no later than 9:00 am on the Monday morning payroll is due. Timecards should be signed and submitted to the Director no later than the Friday prior to the week of payroll.
Vacation and sick time hours are accumulated according to Wasatch County policy. Employees wanting to use vacation time should provide at least two weeks’ notice whenever possible. If an employee needs to use sick time or is running late to work, he or she should either call, text, or email the Director at the earliest convenience. Employees with excessive tardiness may be reprimanded.
Employees are encouraged to use social media for promotional purposes. Checking personal emails, Facebook accounts, and other social media accounts is acceptable as long as it does not limit productivity. All employees should avoid viewing any type of image or website containing inappropriate materials or content.
The Heber Valley Visitor’s Center should be kept in the best physical condition possible. During busy times of the season, a contractor will provide cleaning services once per week or as needed. Employees should maintain a tidy work environment that is warm and welcoming to outside visitors. Brochure racks and literature stands should be continually stocked with the most recent materials available.
The last person to leave work should turn off all of the lights inside, turn on the outside lights, and ensure that all doors are locked securely.
The garbage can should be taken to the curb on Monday nights. The Curb-It recycling truck comes to the office each Tuesday to pick up any recyclable materials.
The Visitor’s Center building may be used for community meetings related to the office only with permission from HVTED staff. Arrangements should be made to coordinate any such meeting.
The Director possesses the sole HVTED credit card and may use it for minor purchases such as gasoline, conference registrations, etc. The Director may authorize HVTED personnel to use the card for preapproved purchases. At the end of each month, the Director will review the credit card statement with both the Office Manager and the Chair of the HVTED Board to assure that all expenditures are work-related and are not for personal gain. Receipts for all purchases should be kept and entered into the accounting system.
The HVTED credit card contains a $3,500 limit. Purchases of $1,000 or more should be authorized by the HVTED Board.
Most bills and purchases are paid using checks which require two signatures: one from the Director and one from a member of the HVTED Board.
HVTED should segregate duties in the following areas: credit card charges/reconciliation/payment, preparation of checks/mailing of checks, and the approval of timecards/faxing timecards.
The Office Manager shall print and review the following financial documents with the Director on a monthly basis: (a) the credit card statement, (b) the list of checks that were issues, (c) a profit and loss statement, (d) the balance sheet, and (e) the HVTED budget. The Director shall also review these documents with the chair of the HVTED Board and present a copy of each document to each HVTED board member during the regular monthly board meetings.
All financial transactions should be accounted for in the QuickBooks accounting software system as they occur, rather than when they clear the bank. The bank reconciliation should be performed on a monthly basis and then be reviewed by an individual other than the person preparing the bank reconciliation. All voided checks should be tracked and retained to reduce potential fraud risks.
Capital assets valued at or above $1,000 should be depreciated until retired using the estimated useful lives of the various classes of capital assets, as follows:
Years: 10
Leasehold Improvements
Employees traveling for work-related purposes may be reimbursed for travel, lodging, and dinning expenses. The standard IRS travel reimbursement is 55.5 cents per mile (see Appendix 3). Any HVTED employee that travels using an airplane shall utilize the most economical flight tickets available. Shuttles or taxis to or from the airport or conference may be used as needed.
Because the cost of lodging varies from location to location, the HVTED shall only reserve lodging accommodations after searching for the best deals that are packaged with the work conference or event (e.g., most conferences provide a list of partner hotels).
The cost of dining also varies from one part of the country to another. Therefore, HVTED employees shall seek to find economical dining options while traveling and may be reimbursed up to $50.00 per day for food. All receipts must be submitted to and authorized by the Director to be eligible for reimbursement.
The Director of HVTED is responsible for the office vehicle—the 2014 Jeep Cherokee. The vehicle should be used solely for work related purposes and should be properly maintained and cared for.
All HVTED employees are insured under the Wasatch County vehicle policy (see appendix 2) and may utilize the vehicle for work purposes if authorized by the Director.
To avoid fraud or its appearance, written contracts and agreements should be provided during any financial or other transaction. HVTED staff should regularly review all financial statements with the HVTED Board to ensure greater transparency. Additionally, the Director shall consult with the HVTED board in preparing for major purchases or service contracts.
HVTED should also adopt and follow general public records policies in all forms of communication.
Appendix 1 – HVTED Inter-local Agreement
Appendix 2 – Wasatch County Vehicle Policy
WASATCH COUNTY VEHICLE USE POLICY
Vehicle Use Policy
1. Sheriff’s Patrol Vehicles
2. Road Superintendent Vehicles
3. Emergency Management
4. Designated Department heads
5. Designated department employees as approved by the Department Head and the County Manager
a. Reporting: All accidents involving County vehicles shall be immediately reported to the employee’s supervisor, the County Manager, the appropriate police agency, and the County Insurance Coordinator.
Accident Review Board: Wasatch County has created an Accident Review Board (“ARB”), as set forth in Wasatch County Code Section 2.02.01, to review all accidents involving County vehicles. In order to maintain his or her privilege to drive County vehicles (“driving privileges”), an employee involved in an accident involving a County vehicle must attend an ARB meeting within 30 days following the accident. The County Insurance Coordinator will make a reasonable effort to schedule the ARB meeting within 10 days following the accident. If the ARB meeting cannot be scheduled within 30 days following an accident due to the employee’s schedule, then the employee’s driving privileges will be suspended on the 31st day following the accident. If the employee fails to attend the ARB meeting after it has been duly scheduled, then the employee’s driving privileges will be suspended at the time of the ARB meeting.
b. Driving Privileges and Employee Discipline: Any conduct that results in the suspension of driving privileges may also constitute a basis for additional employee discipline, including termination. Driving a County vehicle while one’s driving privileges have been suspended is a basis for discipline, including termination. The suspension of driving privileges may only be lifted by the County Manager. An employee whose driving privileges are suspended may appeal to the Wasatch County Council during the term of the suspension. The driving privileges will remain suspended during the appeal.
Some of the County Vehicles require a Commercial Driver’s License to operate on the road. No County employee shall operate a vehicle requiring a Commercial Driver’s License on the roads of the State of Utah unless they have a valid Commercial Driver’s License, and have had the appropriate drug and alcohol testing.
Failure to follow the County Vehicle Use Policy shall be grounds for termination or other disciplinary action.
Request for exceptions to any portion of the County Vehicle Use Policy shall be referred to the County Manager and County Council.
This policy shall take effect immediately upon signing by the County Manager.
DATED this ______ day of _______________, 2007.
_________________________________
County Manager
ATTEST:
_________________________________
County Clerk
Mileage Reimbursement Form - 55.5 Cents/Mile | ||||
Date | Purpose | Starting Mileage | Ending Mileage | Total Mileage |
The approved 2021 budget is located here.
The approved 2020 budget is loacted here.
The approved 2019 budget is located here.
The approved 2018 budget is located here.
The approved 2017 budget is located here.